Case Management Ally

Organize your legal practice with client-focused management tools

Handle more cases with less stress by keeping all client information organized. ⚖️ Our straightforward system helps track case details, deadlines, and client communications without complicated setup. Used by legal practices across India to deliver better service. 📋

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A Journey Worth Sharing

How one Legal Services business found a better way to work

CIPHER Crm Reviews
Based on 192 reviews
StarStarStarStarStar
“Managing appointments for our team of 12 lawyers was a coordination nightmare. CIPHER CRM’s calendar feature solved this completely. Now our entire team can see availability and schedule client meetings without conflicts. Missed appointments reduced by 60%! Client reminder feature is very helpful too. Very satisfied with the system! 📅”
Charu Rawat
Charu Rawat
Director, heineken-corporate
StarStarStarStarStar
“Managing legal research and case law references was becoming overwhelming for our team. CIPHER CRM’s document tagging and search features simplified everything. Finding relevant precedents for new cases is now 70% faster! The knowledge management feature helps our junior lawyers learn from past cases too. Very useful for law research teams! 📚”
Darshan Desai
Darshan Desai
Head of Growth, eiffage
StarStarStarStarStar
“Our law firm was drowning in paperwork before CIPHER CRM. Now all case documents are digitally organized and accessible instantly. The client intake automation saves us at least 10 hours every week! The mobile access is very helpful when our attorneys are in court. Really worth the investment for any legal practice. 📱”
Roshni Yadav
Roshni Yadav
Head of Growth, frontex
94%
Cases Won
4.6/5.0
Client Happiness
100%
Perfect Paperwork
38%
Faster Billing
India’s Most Practical CRM for Law Firms & Legal Advisors
From case notes to client calls — you’ll never lose track of what matters. Works like your legal diary, but smarter.
In Good Company
Join the family of thriving Legal Services businesses across India
Does This Sound Familiar?
The daily challenges of Legal Services businesses that inspired our solutions
No log of consultations given
You explained over the phone, gave legal advice — but didn’t record it.
Clients follow up for updates
They keep calling: “Kya hua?” — you don’t have it handy.
Associates not updated
Juniors are unclear about status and what’s to be done.
Court submissions last-minute
You’re rushing to prepare because the draft wasn’t ready in time.
Case history not maintained
Old case details lost, and you don’t recall what was argued.
Payment reminders feel awkward
Asking clients for your fees becomes uncomfortable and delayed.
No proper document trail
Agreements, case papers — all scattered between drives and WhatsApp.
Client hearing dates forgotten
You rely on memory or notes, and miss important updates.
From Frustration to Flow
The journey from old Legal Services headaches to smooth, connected operations
The Hard Way
Lost notes, missing files, and the daily stress of manual Legal Services business important work
  • 📅 Missed hearing because date was not updated
  • 📁 Searching old case files through piles of papers
  • 📞 Client calls asking status — no one sure
  • 🧾 Confusion over who paid advance and who didn’t
  • 📎 Misplaced important affidavits or ID proofs
  • 🧑‍⚖️ Don’t remember which lawyer handled which case
  • ✍️ Arguments and notes written on loose papers
  • 🤯 Can’t track deadlines for multiple clients
  • 📞 Last-minute rush to get documents from clients
  • 📬 Clients saying they were not informed
  • 📉 No idea which service brings most revenue
  • 📎 Staff storing client info in personal phones
  • 🧠 Senior lawyer knows all details, juniors confused
  • 🧾 Bill raised but not acknowledged
  • 🧍 New matters handled without proper intake
  • 🔍 Can’t find past judgments or references used
  • 📤 Repeating the same contract draft each time
  • 😓 Late updates from interns or junior staff
  • 📞 Staff left, and client handover became messy
  • 🧾 Difficulty in tracking ongoing vs closed matters
The Smart Way
Clear records, quick access that comes from a well-organized Legal Services business
  • 📆 Auto-reminders for court dates, filing deadlines, and meetings
  • 📂 Case files stored with tags: party name, matter, court, year
  • 📲 Case status, last update, and next action visible in seconds
  • 💰 Payment status logged client-wise — no need to ask again
  • 📸 Scan and upload documents under each matter
  • 👨‍💼 Each case assigned clearly with notes and task updates
  • 📋 Save drafts, arguments, and comments securely with version
  • 📊 Dashboard shows all upcoming dates in one place
  • 📥 Auto-reminders sent to clients to upload pending files
  • 📤 Updates shared via email/WhatsApp with date logs
  • 📈 Track earnings by legal service: documentation, court, advisory
  • 🔐 Centralized system with role-based access and control
  • 📘 Notes and history available for smooth team collaboration
  • ✅ Invoice view status and follow-up tracker available
  • 📄 Intake form and checklist saved with client approval
  • 📚 Past case references tagged and linked to each matter
  • 📑 Save reusable templates for affidavits, contracts, notices
  • 📋 Task board shows status per staff — with comments
  • 🔁 Full matter log stays in system, no dependency on individual
  • 🚦 Matter status tagged as Draft, Filed, Ongoing, Closed
Talk to a CRM Expert
Prefer to talk? Call: (+91) 9876543210
By submitting, you allow Cipher CRM to connect with you regarding your inquiry.
Case dates and hearings are no longer missed or mixed up

We used to maintain case dates manually in diaries or Excel. If someone was on leave, it created chaos. Now, the CRM handles reminders, calendar sync, and updates — no matter who is present.

  • • Case-wise timeline with hearing dates
  • • Auto-reminders to assigned lawyers and team
  • • No more rescheduling due to oversight
All case documents are now stored safely and can be found easily

Earlier, if one paper went missing, it caused panic. Now every draft, filing, and submission is uploaded against the case. We find what we need in seconds — even years later.

  • • Folder structure by case/client
  • • Searchable and downloadable anytime
  • • Safe from accidental deletion or loss
Client calls feel more confident because we see full history

If a client calls suddenly, we used to scramble — “Who’s handling it? What’s the status?” Now we just open their profile and speak clearly, calmly, professionally.

  • • Notes from past meetings saved
  • • Filing status, hearing outcome, all in view
  • • Builds client trust and improves communication
New matters, contracts, or briefs are added with no confusion

Earlier, staff noted fresh cases in random notebooks. Now, every new matter is added to CRM with client name, nature, deadlines, and assigned team — all in one go.

  • • Standardized matter intake form
  • • Auto-link to client and staff
  • • Avoids missing important details
Workload is balanced fairly among staff without conflict

With multiple lawyers and clerks, we used to guess who is busy and who is free. Now, we assign tasks based on actual load — and everyone gets notified without needing meetings.

  • • Task panel for each staff member
  • • Live status: Pending / In Progress / Done
  • • Brings fairness and better planning
We track contract renewal and compliance deadlines silently

For retainer clients or company matters, we used to miss renewal dates or compliance filings. Now, the CRM handles all alerts — before the client reminds us.

  • • Contract expiry tracked by date
  • • MCA / GST / ROC due reminders
  • • Helps in delivering reliable long-term service
Case progress is visible to seniors even without daily check-ins

Senior partners used to ask junior staff daily for updates. Now they just log in, see progress, and intervene only if needed. Saves time, reduces stress on everyone.

  • • Dashboard of active and paused cases
  • • Hearing results, notes, next steps recorded
  • • Better case oversight without micro-managing
Invoicing is timely and billing logs are always ready

Whether it’s hourly billing or fixed project fees, earlier we lost track. Now every session, filing, or draft is logged — and billing takes minutes, not hours.

  • • Time logs linked to tasks
  • • Invoice generator with itemized summary
  • • Helps justify every rupee with proof
Even interns or junior lawyers find what they need without asking

Earlier, new team members had to rely on seniors for case history or next steps. Now, they access the CRM, see past work, and get oriented faster — which improves our efficiency.

  • • Full activity log by case
  • • Tasks marked with context notes
  • • Lowers training effort, improves consistency
We walk into client meetings with clarity, not confusion

Previously, a last-minute client meeting meant scrambling for updates. Now, we carry full case history, upcoming tasks, and billing status — so the meeting feels calm, confident, and clear.

  • • Client-wise matter list
  • • Printable summaries on demand
  • • Strengthens firm image with sharp preparation
Case dates and hearings are no longer missed or mixed up

We used to maintain case dates manually in diaries or Excel. If someone was on leave, it created chaos. Now, the CRM handles reminders, calendar sync, and updates — no matter who is present.

  • • Case-wise timeline with hearing dates
  • • Auto-reminders to assigned lawyers and team
  • • No more rescheduling due to oversight
All case documents are now stored safely and can be found easily

Earlier, if one paper went missing, it caused panic. Now every draft, filing, and submission is uploaded against the case. We find what we need in seconds — even years later.

  • • Folder structure by case/client
  • • Searchable and downloadable anytime
  • • Safe from accidental deletion or loss
Client calls feel more confident because we see full history

If a client calls suddenly, we used to scramble — “Who’s handling it? What’s the status?” Now we just open their profile and speak clearly, calmly, professionally.

  • • Notes from past meetings saved
  • • Filing status, hearing outcome, all in view
  • • Builds client trust and improves communication
New matters, contracts, or briefs are added with no confusion

Earlier, staff noted fresh cases in random notebooks. Now, every new matter is added to CRM with client name, nature, deadlines, and assigned team — all in one go.

  • • Standardized matter intake form
  • • Auto-link to client and staff
  • • Avoids missing important details
Workload is balanced fairly among staff without conflict

With multiple lawyers and clerks, we used to guess who is busy and who is free. Now, we assign tasks based on actual load — and everyone gets notified without needing meetings.

  • • Task panel for each staff member
  • • Live status: Pending / In Progress / Done
  • • Brings fairness and better planning
We track contract renewal and compliance deadlines silently

For retainer clients or company matters, we used to miss renewal dates or compliance filings. Now, the CRM handles all alerts — before the client reminds us.

  • • Contract expiry tracked by date
  • • MCA / GST / ROC due reminders
  • • Helps in delivering reliable long-term service
Case progress is visible to seniors even without daily check-ins

Senior partners used to ask junior staff daily for updates. Now they just log in, see progress, and intervene only if needed. Saves time, reduces stress on everyone.

  • • Dashboard of active and paused cases
  • • Hearing results, notes, next steps recorded
  • • Better case oversight without micro-managing
Invoicing is timely and billing logs are always ready

Whether it’s hourly billing or fixed project fees, earlier we lost track. Now every session, filing, or draft is logged — and billing takes minutes, not hours.

  • • Time logs linked to tasks
  • • Invoice generator with itemized summary
  • • Helps justify every rupee with proof
Even interns or junior lawyers find what they need without asking

Earlier, new team members had to rely on seniors for case history or next steps. Now, they access the CRM, see past work, and get oriented faster — which improves our efficiency.

  • • Full activity log by case
  • • Tasks marked with context notes
  • • Lowers training effort, improves consistency
We walk into client meetings with clarity, not confusion

Previously, a last-minute client meeting meant scrambling for updates. Now, we carry full case history, upcoming tasks, and billing status — so the meeting feels calm, confident, and clear.

  • • Client-wise matter list
  • • Printable summaries on demand
  • • Strengthens firm image with sharp preparation
1
1
Share Your Business Needs
Tell us how your Legal Services business works and what problems you want to solve. We listen and understand your daily challenges.
2
2
We Do The Setup Work
Give us your customer list and business details. We handle all the computer work to get your Legal Services business ready in the system.
3
3
Start Using, Keep Growing
Begin with the basics that help your Legal Services business right away. Add more tools as you need them, with our support at every step.
See the Magic Happen
Watch how Legal Services professionals breathe easier with our intuitive system
Tools That Feel Like They Were Made Just for You
Crafted with love and insight for the unique rhythm of Legal Services businesses
Legal Consultation Booking Tracker
Manage paid or free consultation slots — assign to available lawyers and confirm via call or WhatsApp.
Court/Tribunal Contact Book
Maintain details of court clerks, tribunal staff, local agents, and offices — searchable anytime.
Legal Notice & Draft Manager
Store standard legal notice formats, drafts, and templates — use for new matters with one click.
Agreement & Contract Library
Maintain signed agreements with clients or third-parties — with expiry and renewal reminders.
Payment & Retainer Tracker
Record fee collection (one-time or monthly), advance received, balance due — with reminders.
Internal Notes & Privileged Comments
Add confidential internal remarks on a case — visible only to authorized staff.
Advocate & Junior Assignment Sheet
Allocate matters to internal lawyers, interns, or external counsels — with date-wise task history.
Client Feedback & Follow-Up Notes
Capture post-case feedback, future expectations, or service remarks — useful for relationship building.
Client Case Register
Maintain a digital diary of each client’s ongoing and past cases — with matter type, court name, and advocate-in-charge.
Hearing Date Calendar
Set upcoming hearing dates, locations, and court rooms — with reminders for your team a day before.
Document Vault for Clients
Upload and organize affidavits, petitions, contracts, ID proofs, and legal notices — secure and easily accessible.
Legal Notice & Draft Manager
Store standard legal notice formats, drafts, and templates — use for new matters with one click.
Time Log for Billable Hours
Track hours spent on research, drafting, client meetings, or court visits — link to billing without effort.
Matter Status Tracker
See real-time status of every matter — from ‘draft under review’ to ‘judgment delivered’.
Agreement & Contract Library
Maintain signed agreements with clients or third-parties — with expiry and renewal reminders.
Payment & Retainer Tracker
Record fee collection (one-time or monthly), advance received, balance due — with reminders.
Task Allocation per Case
Assign work like legal drafting, follow-up calls, or court visits to specific juniors or clerks.
Internal Notes & Privileged Comments
Add confidential internal remarks on a case — visible only to authorized staff.
Client Meeting Log
Record details of all meetings — purpose, updates given, documents discussed — tagged to the matter.
Reminder System for Submissions
Get alerts for RTI replies, arbitration deadlines, filing dates — never miss an important day.
Compliance Filing Tracker
Track deadlines for ROC filings, GST notices, or legal submissions — with document links.
Advocate & Junior Assignment Sheet
Allocate matters to internal lawyers, interns, or external counsels — with date-wise task history.
Client Feedback & Follow-Up Notes
Capture post-case feedback, future expectations, or service remarks — useful for relationship building.
Legal Expense Ledger
Log expenses like court fees, notary charges, travel bills — attach to the case file.
Monthly Matter Summary Report
Download clean reports showing active cases, team activity, dues, and tasks — ready for partners or CA.
Client Matter ⚖️ Case Number ⚖️ Court Date ⚖️ Hearing Reminder ⚖️ Petition Filed ⚖️ Legal Notice ⚖️ Client KYC ⚖️ Draft Agreement ⚖️ Affidavit Log ⚖️ Legal CRM ⚖️ Advocate Note ⚖️ FIR Tracker ⚖️ Payment Status ⚖️ Retainer Agreement ⚖️ Consultation Log ⚖️ Evidence Upload ⚖️ Matter Status ⚖️ Billing Sheet ⚖️ Junior Assignment ⚖️ Court Name ⚖️ Legal Draft ⚖️ Task Allocation ⚖️ Hearing Update ⚖️ Document Submission ⚖️ Fee Tracker ⚖️ Client Reminder ⚖️ Matter Closed ⚖️ NDA Copy ⚖️ POA Upload ⚖️ Agreement Type ⚖️ Charge Sheet ⚖️ Compliance Date ⚖️ Courtroom ID ⚖️ Legal Task ⚖️ Bail Update ⚖️ Judgment Record ⚖️ Court Order ⚖️ Case Diary ⚖️ Notice Status ⚖️ Law Firm CRM ⚖️ File Status ⚖️ Draft Version ⚖️ Document Checklist ⚖️ Payment Log ⚖️ Timeline Update ⚖️ Client Feedback ⚖️ Retainer Invoice ⚖️ Appointment Tracker ⚖️ Reminder Notes
Voices of Success in Legal Services
Hear the stories that inspire us every day from businesses like yours
StarStarStarStarStar
“Managing client intake forms and follow-ups was a huge challenge for our firm. CIPHER CRM simplified everything. Now all client information is organized in one place and we never miss following up with potential clients. Our conversion rate improved by 25% in just two months! Even our non-tech staff find it easy to use. 👍”
Chirag Mittal
Chirag Mittal
Marketing Manager, pressance-corporation
Quote
StarStarStarStarStar
“Our law firm was drowning in paperwork before CIPHER CRM. Now all case documents are digitally organized and accessible instantly. The client intake automation saves us at least 10 hours every week! The mobile access is very helpful when our attorneys are in court. Really worth the investment for any legal practice. 📱”
Roshni Yadav
Roshni Yadav
Head of Growth, frontex
Quote
StarStarStarStarStar
“For our corporate legal team, tracking contract deadlines and client communications was becoming impossible. CIPHER CRM organized everything with automatic reminders. We haven’t missed a single deadline since implementation! The document storage feature helps us keep all legal agreements secure and easily accessible. Great system! 📊”
Luv Sharma
Luv Sharma
Director, reuters
Quote
StarStarStarStarStar
“Our legal consultancy needed better client relationship management. CIPHER CRM helped us track all client interactions and personalize our services. Client satisfaction score improved from 7.2 to 8.9 in just four months! The email templates save us so much time when sending similar legal notices too. Excellent value for money! 💯”
Urvashi Mahajan
Urvashi Mahajan
Director, fractal
Quote
StarStarStarStarStar
“Managing appointments for our team of 12 lawyers was a coordination nightmare. CIPHER CRM’s calendar feature solved this completely. Now our entire team can see availability and schedule client meetings without conflicts. Missed appointments reduced by 60%! Client reminder feature is very helpful too. Very satisfied with the system! 📅”
Charu Rawat
Charu Rawat
Director, heineken-corporate
Quote
StarStarStarStarStar
“For our intellectual property law practice, tracking case progress and client billing was very challenging. CIPHER CRM simplified everything with custom status fields and automated invoicing. Revenue collection improved by 35%! The reporting feature helps us identify which practice areas are most profitable too. Great ROI! ⚖️”
Sahil Agrawal
Sahil Agrawal
Founder & CEO, sym
Quote
StarStarStarStarStar
“Our litigation team was struggling to keep track of court dates and document submissions. CIPHER CRM now sends automatic reminders for all important deadlines. We haven’t missed a filing deadline since implementation! The case management view helps us prioritize urgent matters too. Very useful system for busy legal teams! ⏰”
Tanmay Dubey
Tanmay Dubey
Head of Growth, sirc
Quote
StarStarStarStarStar
“As a small family law practice competing with bigger firms, we needed to be very organized. CIPHER CRM helps us look professional to clients with quick responses and detailed case notes. The client portal for document sharing is fantastic! Our client retention improved by 22% since implementation. Very affordable for small firms like ours! 👨‍👩‍👧”
Chetan Jaiswal
Chetan Jaiswal
Head of Growth, akamai
Quote
StarStarStarStarStar
“Managing criminal case files and witness information was very complex for our firm. CIPHER CRM organized everything with custom fields for case-specific details. Finding information during urgent situations became so much easier! The secure access control ensures sensitive case data stays confidential. Highly recommend for criminal law practices! 🔐”
Madhav Dubey
Madhav Dubey
Product Manager, simplex
Quote
StarStarStarStarStar
“For our legal aid NGO, tracking pro bono cases and volunteer lawyer schedules was challenging. CIPHER CRM streamlined everything with its assignment feature. Case allocation time reduced from hours to minutes! The reporting tools help us show donors exactly how many people we’ve helped too. Perfect for non-profit legal services! 🤝”
Samar Rawal
Samar Rawal
Chief Strategy Officer, merck
Quote
StarStarStarStarStar
“Our tax law consultancy was losing potential clients due to slow follow-ups. With CIPHER CRM, we track all inquiries and respond promptly. Lead conversion rate improved by 40%! The email tracking feature lets us know when clients read important tax notices too. The system is very reliable – rarely has any technical issues. 💼”
Veer Kashyap
Veer Kashyap
Business Analyst, surfcontrol
Quote
StarStarStarStarStar
“Managing legal research and case law references was becoming overwhelming for our team. CIPHER CRM’s document tagging and search features simplified everything. Finding relevant precedents for new cases is now 70% faster! The knowledge management feature helps our junior lawyers learn from past cases too. Very useful for law research teams! 📚”
Darshan Desai
Darshan Desai
Head of Growth, eiffage
Quote
Peace of Mind, Built Right In
Your Legal Services data deserves the fortress-level protection we provide

Curious Minds Ask, We Answer

Discover how Legal Services businesses are finding clarity through our solutions

Yes. You can save case type, client background, court dates, and meeting notes — everything in one clean and secure place. 📂

Definitely. You can add hearing dates, assign tasks to team members, and get alerts before deadlines — no missed appearances. 📅

Yes. Upload contracts, affidavits, IDs, or evidence files — all stay linked to the right client and are ready whenever needed. 🧾

100%. Whether you’re a senior advocate or just starting your private practice, it helps you stay organized without paperwork overload. 🧑‍⚖️

Yes. You can set monthly plans, track hours or services used, and send reminders or invoices on time. 💼

You can tag cases by court (civil, criminal, family, etc.), and sort clients by case stage or type — gives you a better overview. 🏛️

Yes. You can set follow-up tasks, send soft reminders, and maintain consistent communication — builds trust with every client. 🤝

Yes. You can assign case tasks, set internal deadlines, and even track who completed what — great for team collaboration. 👨‍💼

Your data is secured with user roles. You decide who can access what — perfect for sensitive cases or restricted documents. 🔐

Absolutely. It’s flexible for any legal service — from property registration to business compliance. Just tag accordingly and get reports when needed. 📊

Yes. You can manage clients, contracts, deadlines, uploads, and feedback — all streamlined for legal process outsourcing work. 🖇️

Yes. Keep a full record of advances, balances, payment history, and invoice status — simple and clear billing. 💳

Yes. No matter how long the case is, you’ll always have complete history, updates, and related documents saved safely. 🔁

Yes. You can add personal notes, instructions for hearing day, or client concerns — so you always walk into court prepared. 📝

All data stays with your account. You can remove their access and still keep all records safe and intact. No loss. 👮‍♂️

Legal work is all about timing, details, and trust.
But when your desk is full of case files, deadlines, client calls, follow-ups, and hearings — it gets harder to remember everything.

Whether you’re a solo advocate, part of a legal firm, or managing multiple clients in civil, criminal, tax, or property matters — you know the pain of missed updates.
“Date galat note ho gaya.”
“Client pooch raha tha status… file mil nahi rahi.”
“Matter ready tha, par junior ko bataana bhool gaya.”

This CRM is your court-friendly assistant — quietly tracking every matter, every date, every document — so you don’t miss anything that matters.

📁 Here’s how we make your daily legal life easier:

  • Save client info with contact, case type, party name, file no.

  • Add court hearing dates — system reminds you 1-2 days before

  • Upload documents like vakalatnama, notices, orders 🧾

  • Record payments — advance taken, fees pending

  • Assign juniors or clerks to matters — with status tracking

Whether you’re at court, at home, or between client meetings — you’ll have full control in your phone.
No more calling office to ask for “file kaha hai?”

⚖️ For advocates and law firms:

  • Track multiple clients and cases easily

  • Know which staff handled which file

  • Get automated reminders before hearing or filing dates

  • Store judgments, PDFs, drafts — all in the system

📝 For legal consultants and tax advisors:

  • Store client KYC and PAN

  • Track document submission status

  • Note pending clarifications or follow-ups

  • Generate simple client reports during meetings

✨ Benefits that lawyers appreciate most:

  • No more forgotten dates

  • Zero paper mess

  • Team works smoother — everyone knows what’s assigned

  • Clients trust you more — because you never miss an update

Even if you manage 50+ matters a month — this system keeps up.
You don’t need to be “tech-savvy” to use it.
If you can send a WhatsApp, you can handle this.

🧠 Many Indian lawyers now say:
“Pehle kaam yaad rehta tha, ab system yaad rakhta hai.”

📱 Use from mobile
🔐 Confidential and safe
⏱️ Built for Indian legal professionals

And no one else sees your data — this is your system, your way.

If you’ve ever felt —
“Kaam manage toh ho raha hai, lekin sab loose loose lagta hai.”
Then this is what helps you pull everything into place.

📞 Let us show you. Because a good system gives you more time to focus on your arguments — not your admin.

Real Business Know-How
Our team understands what Legal Services companies need because we've helped hundreds of businesses like yours
A Partner You Can Count On
Thousands of business owners across India use our system every day to run their Legal Services work better